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Writing your resumé

You’ve heard it before, but it’s true. The best way to get the job you really want is by creating a top-notch résumé. One that’ll stand out above the rest, and present you as THE candidate to hire. 

Here are the basics of writing a resume:

Personal information

Without your full name, address, and phone number, your résumé won’t do anyone much good. Make sure to include them. If you’re going to list your work number or e-mail address, make sure you can actually take the call or e-mail at your workplace.

Objective statement

This is your chance to state your case, early and effectively. A well-written objective statement right after your personal information will tell a recruiter straight-out what you’re after, and why they should hire you. Make sure your objective statement relates directly to your experience, accomplishments, and to the job you’re applying for. If you are applying for different types of positions, make sure you rewrite the statement to match the position.

Work experience

List your previous work experience, including title, the company name and location, and the dates you worked for them. Remember to use strong action verbs that describe your responsibilities and accomplishments.

Education

List your most recent educational experience first. Include the name of the institution you attended, the degree you earned, your major, and your date of graduation. You can also list special recommendations or awards here.

Other information

Got any professional certifications? Special interests? Skills or activities that might be relevant to the job you want? Include them here. For example, a multilingual person could include this information if it relates to the position he/she is pursuing.

References

Indicate on your résumé that references are available upon request. But before you go to an interview, make sure to have your list of references ready! Include three references—their name, title, employer, and business and home telephone numbers. But remember to always ask permission before listing someone as a reference.

Creating that top-notch résumé doesn’t have to be hard, as long as you follow some very basic do's and don'ts!

Do’s:

  • Describe your accomplishments using strong, direct, active verbs like managed, designed, sold, saved, and developed. Make a really strong impression about the things you’ve achieved.
  • Use keywords. Most résumé search engines are looking for keywords. Use them in your résumé, and you’ll have a better chance of appearing at the top of a search list.
  • Write short paragraphs. This isn’t the time to be long-winded. Write paragraphs that are no longer than six or seven lines, or you’ll quickly lose a recruiter’s attention.
  • Use correct grammar and spelling. Nothing ruins your chances of landing an interview faster than some sloppy grammar or wrong spelling on a résumé.  Check, double-check, and triple-check it…and then have someone else proofread it.
  • Use a design that’s visually pleasing and easy to read. Use simple typefaces, and remember that certain programs can’t read special designs or bold typefaces. In other words, don’t bother putting in fancy tables, fonts, and bells and whistles. There’s a good chance they won’t display properly on someone else’s machine.
  • Tailor your information to the job you’re seeking. Stand out from the random job-hunters and the one-size-fits-all résumé crowd.  Highlight your unique capabilities, awards, professional memberships, and any other information that relates to the position.

Don’ts:

  • Don’t use unclear or vague information. Use facts and measurable results (e.g., "Helped the company realize a 30% savings in 2002 through newly developed employee accountability policy.") to really open some eyes.
  • Avoid wordiness and pronouns. Remember, it’s all about being concise and to-the-point. Make sure to also avoid "I" and "me" when stating your roles and accomplishments (e.g., "Received the 2002 Employee of the Month award.").
  • Don’t cover up gaps in employment history. This will make a recruiter think you’re hiding something. Don’t worry, you’ll have a chance to explain any gap during the interview process.
  • Don’t include information that doesn’t apply to the job you’re seeking. It’s great that you play drums, volunteer at a local shelter, and won a skateboarding championship last year. Just don’t mention them in your résumé.
  • Don’t mention the reasons for leaving a prior job. You’ll get a chance to discuss them during the interview. But that doesn’t mean you should badmouth your old job or boss.